Can I change the price after sending the quotation?

Yes, until it is accepted. After acceptance, a price change requires the client's consent.

How long is a quotation valid?

Typically 30 days unless stated otherwise. Always specify an explicit validity period to avoid being bound by an outdated price.

Can a quotation be conditional?

Yes — a quotation can be conditional (e.g. subject to capacity availability or sub-contractor price confirmation). Conditions must be stated explicitly, otherwise the offer is treated as unconditional.

What is the difference between a quotation and a deposit?

A quotation defines price and terms. A deposit is a payment before delivery — it is covered by a proforma invoice. A deposit does not automatically mean acceptance of the quotation unless stated explicitly in the documents.

Commercial

Quotation / proposal

A proposal that sells

Prepare an offer in minutes — including sliding-scale pricing and milestones.

Start free Features

GDPR compliant · EU-hosted

Digitally sent proposals have a 35 % higher acceptance rate

Average time from proposal to signature is 3 days vs. 11 days with a paper process

Proposals with a clear work breakdown are accepted 2× faster

A quotation with a service breakdown, clear timeline and acceptance terms. The client can sign immediately.

Legal context

A quotation accepted by the client forms a contract under general contract law (EU Civil Code equivalents). Electronic acceptance via a qualified or advanced electronic signature under eIDAS is legally binding.

Civil Code § 44 — acceptance of offer forms a contract; eIDAS Art. 25(1)

Legal basis & glossary

When to use a Quotation / proposal

When responding to a potential client's enquiry
Before starting price negotiations on a project
When you want to formalise scope and price before a full contract
When presenting multiple pricing options

What you get

Service breakdown
Milestones
Sign as acceptance
Versioned

How it works

From idea to signature

Service breakdown

Milestones

Sign as acceptance

FAQ

Frequently asked questions about Quotation / proposal

It depends on the wording. If it contains firm terms and the other party accepts it, it becomes a contract. Always include an expiry date for the offer.