Purchase Order template
A purchase order is a buyer-issued document authorising a vendor to supply specific goods or services at agreed prices and terms. Once accepted, it forms a binding contract.
At a glance
Common fields
- Buyer and vendor
- PO number
- Line items with quantity and price
- Delivery date and address
- Payment terms
- Reference to underlying terms
- Authorised signatory
Roles that use this template
Related industry solutions
Frequently asked questions
What is a purchase order?
A purchase order is a buyer-issued document authorising a vendor to supply specific goods or services at agreed prices and terms. Once accepted by the vendor, it forms a binding contract.
What fields does a purchase order typically include?
Common fields include: Buyer and vendor; PO number; Line items with quantity and price; Delivery date and address; Payment terms; Reference to underlying terms; Authorised signatory.
Who signs a purchase order?
The signatory roles are typically: Buyer authorised signatory, Vendor (acceptance).
Are there compliance considerations for a purchase order?
POs typically incorporate the buyer's standard terms or a vendor's quote. Electronic acceptance — including click-through — is recognised across major jurisdictions.
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